Process Flow Software
Jacada® Agent Scripting (JAS) is the industry leading process flow software, providing the most powerful and agile, yet easy to use, scripting and process flow environment available. We’re so confident of this, we offer you a 30 day trial download so you can try it for yourself.
Utilizing an intuitive graphical drag-and-drop environment, process flow scripts and flow scripting are created in clicks rather than code. Process flows can be instantly deployed to agents, monitored in real-time and then fine tuned. By continuously refining process flows, you can meet and exceed customer service experience goals.
This intuitive, rapid, no coding environment ensures that it can be used by business analysts to easily write and maintain scripts and process flows. By empowering the business, they get the ability to react faster to changes in legislation, changes in requirements, compliance and making processes more efficient.
Jacada Agent Scripting process flow software can be used for…
- Providing on screen process guidance and process flows (removing the need for printed reference material on the desk or on line reference material)
- Prompting the agent with consistent compliance statements to read back to customers
- Sales campaign scripts for collecting customer information
- Structured and guided form filling and process flows
- Fault diagnosis, product support and help
- Process Flow Scripting
For example, for technical support call centers, JAS enables your Level 2 support knowledge to be instilled within your Level 1 support, resulting in fewer call escalations and increased First Call Resolution.
For heavily regulated industries, JAS ensures your agents are performing within the required parameters, delivering full auditing and compliance monitoring.
You need process flow software if:
- Agents need to be skilled in guiding customers to the correct answer, where the right answer may be complex, but needs to be articulated clearly and simply.
- Agents are not adhering to a consistent processes
- You have complex compliance requirements in your industry
- You need to frequently change your business rules in your customer interactions
- You are running an improvement program such as Six Sigma to help re define process but are struggling to get your front line advisors to adhere to the new processes.
- You want to monitor and run reports on what is happening during the call
- You struggle with lengthy Agent training time
- You need a level of ownership over the design of call processes that is not completely reliant on IT.
- You want to improve First Call Resolution (FCR).
Click on the picture above to see the Jacada Agent Scripting Run-Time
Benefits to your business of using process flow software
- Improved First Call Resolution (FCR) – Using JAS, agents provide a faster, more accurate diagnosis with better answers, resulting in fewer escalated or repeat calls.
- Consistency in customer service experience – by introducing defined processes and guiding agents every step of the way, customer service experience becomes consistent and repeatable, and calls are completed accurately and correctly. JAS makes this process easy by enforcing best practice and guidelines. No more waiting for IT to add this to their backlog of jobs. The script author is empowered to do the job themselves.
- Auditing and Reporting – Sophisticated reports provide detailed analysis of customer interactions and how they are performing in the real-world, allowing to measure compliance and make continuous improvements.
- Reduced Training Time – Scripted interactions mean training time goes down significantly, and training can focus on an improved customer service experience, not complex call flow processes.
- Rapid deployment – JAS follows the “build with clicks, not code” philosophy and offers deployment in days not months.
How does it work?
Utilizing a friendly graphical development environment, interactions are easily assembled, self-documented, versioned and published to the agent for the next call. Configured through Clicks, not developed with Code.
Watch this video to see how a complex customer interaction is built. You won’t believe how easy and quick it is!
Still don’t believe us? Why not try it out for yourself. We offer a 30 day trial edition. Simply download it here and follow along with the included video tutorials. You will be up and running and creating your own scripts within hours.
Click on the picture above to see the Jacada Agent Scripting Simple Design Process
Graphical Script Builder – drag/drop
Process flows are created in an easy to use graphical tool, providing true drag and drop script building. Even complex back-end transactions can be invoked without knowledge of the underlying technical details.
Rich Widget Library
JAS ships with a rich library of components that can be used in your scripts, providing powerful constructs including: Statements, Choices, Decision Nodes, Variable allocations and more.
A number of tutorials to help and guide you through building simple to the more complex interactions are included to get you up and running quickly.
Process Flows Test Harness
Script authors can test their process flows continuously by running them through our unique script simulator. The author can interactively walk through their script, modify logic and make changes, all before publishing, and without the need to involve IT or have technical knowledge.
Click on the picture above to see the Jacada Agent Scripting Run-Time Simulator
Automatic Syntax and Logic checking
JAS runs complex checks in the background as scripts are configured and will warn you of any issue or problems in the logic as they are built, ensuring that only quality scripts are published for testing.
Auditing and Reporting
JAS provides detailed level auditing and reporting. Interactions can be recorded down to an individual field level. Additionally, sophisticated audit trail reporting will show how interactions are performing, where bottlenecks are occurring and provide insight into where interactions may be further optimized.
JAS will automatically provide a call summary at the end of the call, allowing the agent to verify the outcome with the customer, and to use this call summary data for automatic action and note taking. This ensures a more accurate and reliable disposition history, resulting in accurate analysis of why the customer is calling.
Complex “back-end” transactions are encapsulated in easy to use widgets used by the script author without any understanding of their technical complexity. Widgets can be developed in Java by IT to use web services and other industry standards, allowing integration to existing systems and data.
JAS can connect with your existing telephony infrastructure, allowing you to not only invoke an interaction with a screen-pop, but to also make logic decisions on information captured in the IVR system.
Complex Rule Evaluation
Decision trees can be drawn graphically, making even the most complex rule sets easy to understand, follow and fine-tune.
Workflow and Approval processes
While JAS gives flexibility to the script authors to create and publish their process flows, a sound approval methodology is in place to ensure that interactions are tested before reaching the agent floor. JAS allows interactions to be published in a draft state, tested, and then pushed into production by an administrator with approval privileges. Of course, a full version history is also retained and in an emergency situation the administrator can at any time revert to a previous instance of an interaction.
Self Generating Documentation
Call flows and customer interactions often contain many nuanced business rules, which are often not captured in a centralized master document. As flows are modified, design documents are rarely updated, resulting in out-of-sync requirements documents.
JAS allows you to generate current specification documents at the click of a button. These specification documents include all the details you would need to reconstruct a flow, including all the business rules, use of variables and actual call flow. Never suffer from outdated documentation again!
New interactions can be "hot deployed" in real-time; no need for agents to log-off or for systems to be restarted. This means you can quickly make changes to business rules or interactions and get them to agents, in minutes, not weeks. Of course, a workflow approval system is in place to ensure quality in the published scripts.
Nested scripts (Script Library)
Entire scripts can be packaged as reusable call flows, allowing for a modular and componentized design. Common call functionality can be reused within other scripts, and, over time, a comprehensive library of call scripts is created.
Import Visio to get started quickly
Already have your flows and scripts built in Visio? Get started quickly with JAS utilizing our ability to import and convert Visio formatted files into JAS.
Publishing and Versioning of process flows
JAS allows multiple authors to work on script authoring, with different permission levels for publishing, reviewing and ultimately approving a script for “go live”. Utilizing a workflow system allows scripts to be tested in a production environment before being pushed to the agents on the floor. Full versioning allows the system operator to quickly revert to a previous instance of a interaction. This well defined workflow process allows Business to work on call process design, but leaves IT with ultimate control of what gets pushed into production.
Web based runtime
JAS consists of two major components. The graphical development environment used by script authors, and a runtime engine to execute the scripts. The runtime includes a web based interface allowing for general administration of the JAS environment, and includes a workflow system for script approval into production. The script itself runs in a web browser – no additional client application or installation is required on the desktop.
Pause and Resume
Call centers operate in the real world. That means calls are often dropped or customers get interrupted and call back later. When a call is resumed, JAS allows the interaction to resume at the point it was left off, thereby avoiding the need to ask the customer for all their information again. This is especially helpful in lengthy trouble shooting scenarios where a significant portion of the diagnosis was performed prior to the call being resumed. Through the Pause & Resume feature, the interaction can resume precisely where it left off, with all the information preserved.